Though everybody is talking about 80:20 principle, in reality we have seen many projects failed or having tremendous problems in later stage during commissioning or start-up simply because of lacking of adequate planning at initial stage of the project. Therefore in many cases people are using 20% of their time to plan for the projects with the hope of fast-track, but having had to spend over 80% of time and efforts to fix problems.
BESTEEM believe the importance of adequate planning. We will fully adopt 80:20 principle, advocate and drive a right culture to put appropriate efforts during initial planning stage of any projects. Prior to embarking on the construction of a project, we will work with Clients’ project team to think through and set out the following aspects:
Project Brief ——————————— What?
Project Execution Plan (PEP) ———— How?
Project Coordination Plan (PCP) ——— Who?
Cost Plan ————————————— How much?
Time Plan ————————————— When?
Quality Plan ———————————— How to achieve quality?
Safety Plan ———————————— How to ensure safety?
Feasibility Stage will always commence with a 1~3-day workshop involving representatives from both BESTEEM and the Client’s project team, the purpose of which is to:
Review and validate the Client's initial Project Brief, and work with the client’s project team to develop & detail down the URS (User Requirements Specification) required for the successful management of the design.
Explore & formulate Project Execution Plan that is appropriate and sets out for each project issue and stage the way in which the project is to be carried out, which parties will be involved, in which activities and what roles are. This will cover Project Procurement Strategy, Plan for Engineering, Construction, Commissioning and Start-up, etc.
Define the Project Coordination Procedure to ensure that the project team are aware of how they are to function and interface during the project. In particular, the roles and responsibilities of the primary stakeholders and project team are clearly defined via a Project Organisation chart.
Prepare an overall Project Budget to identify all costs, including of related operational costs.
Develop the WBS and subsequently the initial Overall Time Schedule (Gantt Chart)
Initiate the Project Risk Management process, starting with a Risk Quick Scan and followed with formal PRIAM workshops.
Initiate the Safety Management Plan and Quality Management Procedure.
Develop the plan for obtaining various Statutory Authorities Approvals that are a pre-requisite for the development and approval of each stage of the project through to completion.
Within one to three weeks following the workshop, BESTEEM will work with the client’s project team to complete the development of the Project definition including the Preliminary Engineering, and Project budget as well.
As a completion, Feasibility Stage will conclude with a report and presentation to the Client’s project team.
Through all these exercise mentioned above, the client will be able to identify if there is any skill or resources gap for them to implement the project smoothly, therefore depending on the Procurement Strategy set, a SOW (scope of work) for BESTEEM could then be worked out accordingly with the role and responsibilities clearly defined.
